Info From Carol Allard On Meet Questions

----- Original Message -----
From: Tony Crann
To: Normand Allard
Sent: Monday, August 04, 2008 5:59 PM
Subject: WVST Meet
Hi Carol

Hope things are going well. I just wanted to touch base with you to update relative to the meet. Thanks alot for agreeing to help out with the meet. Where this is all new to me I have few questions to make sure I do not miss anything.

1) So if I understand correctly you have agreed to run the Computer/Hy-Tek software for our meet. To clarify will you do that from your laptop or do I need to make sure we have a computer and printer available in the Officials room.

Yes, I will run your meet from my laptop and will bring along my printer. All I need from you on that part is printer cartridges for an HP 1315 #27 Black and regular size paper. (Carol Response)

2) Do you want a projector or anything available so you can project on a wall or screen

I do not need that in the computer room. We usually post results at a few places (one on deck and one where the parents sit). Your clerk of course may need some kind of mic to announce the events. (Carol Response)

3) If its your computer do I need to get a licensed copy of the software?

Your team should get the software for both meet and team manager, if this has not already been purchased. (Carol Response)

4) Our Meet Manager in "Training" is Shelly Palmer. I assume that if she shadows you during our meet she would be able to pickup what is required for us to do our own the next time.

She may have time here and there to see how it works. I will need at least one to two people in the computer room to act as chief finish judge and assist with posting results, etc. Ideally, 3 people in the computer room is super - maybe Ruth Hawkes will be there. If Shelly is in training, usually by the time the meet comes, everything should be up and ready to go. I would need to have someone sit at the computer and I will guide them through it. That is the best way to learn the system. (Carol response)

5) As you know Diane Foreman is our Official Meet Manager but we plan on trying to develop that expertise on our current Executive for future meets.

It is always good to have new parents get involved, this way you have a team ready to move up to the plate when your senior swimmers move on. (Carol response)


I am working with Vernon Bull On the officials side