To Do List From Last Meeting on Swim Meet

1) Need develop budget for the swim meet.



2) Sources of revenue for the meet. a) Sale of programs b) Portion of the meet fees the meet fee is $12 and SNB gets $3.75 so $8.25 per entry.



3) We can probably handle 125 swimmers for 4 hours. If we can beyond that we will have to run basically 2 shifts and start the day early and end later



4) Need to determine who is going to sell the programs and how it will tie in with the corporate program Tony Aug 18 meeting



5)Review with the civic center what any restrictions are and if we can give out free water at the meet or even sell water. Met with Kelly she suggested that we talk to Jerry about setting up some sort of menu for the meet at the canteen. Within the venu Jerry has the exclusive contract(Tony)



6)Expenses for the meet a)15 Sanction fee b)Best Time ribbons C) Pick and Blue paper stock d) $100 for misc on meet day, f) Ink cartridges



7) Need to assign a parent to coordinate the food for the meet. We have a list of the food that Diane will supply.Parents provide just need to bring together. Food is for coaches and officials. Need some runners to maybe bring right to the deck. Need plates cutlery and stuff for serving



8)Will need about 175 programs Shelley said she can get the copying done.



9)We need to get example of a program and develop ours



10)We need to check on photo copying and any associated fees at the civic center will be needed that day . Checked with Kelly the photo copier is available and we get charged 10 cents per copy and our code is 2562 (Tony)



11)Tony talk to Ted King about officiating



12)Book the room for timing courses and coordinate with the practice once it starts. Book the room for the timing course we will need to run. Also let Kelly know what we need for volunteers and she will send to the other rec Directors and see who can help out (Tony)



13) Need to have a invite to the other clubs prepared



14) Can we assign someone to talk to the restaurants about offering discounts and people for that day



15)Talk to Carol about what is on the Master list



16)Meet with Kelly at the Civic center to review. Done notes updated (Tony)



17)Check for facility access Friday night. No problem with access to the facility Friday night just check with Charlotte the time of the last event. As long as we do not need anyone in the pool no issue . The last event a public swim is over at 8;30 so we can have access to the facility at that point.(Tony)



18)Check that the lifeguards are part of our fees. Yes the life guards are part of the fees (Tony)



19)Do inventory of the existing swim stuff Tony picked you from Andy



20) Check the PA system where there is a wedding . The PA for the wedding is seperate from the one in the community room. However Kelly recommends that we do a test run to make sure it meets our needs (Tony)



21) Check the overhead used to display scores . The overhead projecter is available just book it with Charlotte . Charlotte is confirmed and booked the projecter (Tony)



22) Firm up with Vernon that he will handle the training session



23)Check lane numbers and false start rope. There is a box of stuff kelly will get brought out and someone will need to check is what we need is there. (Tony)



24)Need pace clocks turned off. As Charlotte to setup with one of the maintanance guys for meet night or morning (Tony)



25)Movable partition's in hospitably room. There is only one partition available (Tony)